SUBMISSION OF ABSTRACTS

ABSTRACT SUBMISSION DEADLINE.

If you have missed the deadline to submit your abstract, please email it to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it for consideration as a poster presentation. 

Abstracts for all Conference presentations will be published as the Proceedings of the Conference. The Program Committee will select some presentations for the oral program from the submitted abstracts and will notify those authors. Other submissions will be offered a poster presentation.

GENERAL INFORMATION

Means of Submission - Online

By clicking on the link (bottom of page), you will be taken to a web page where you can cut and paste your abstract in several simple steps. The benefits of this system are many but include:
i. Allowing you to preview your abstract and make modifications to your satisfaction.
ii. Ensuring you know your lodgement is completed as you will receive an immediate email confirmation
iii. Ensuring accurate indexing of all authors in the abstract book
iv. Ensuring consistent presentation of all abstracts in the proceedings (overarching formatting is imposed). 

Before You Start
* Are you using one of the following browsers 
   INTERNET EXPLORER (ver 5.5 or newer) 
   NETSCAPE (ver 7.4 or newer) or
   MOZILLA (ver 1.3 or newer)
If not the screen will tell you if it detects you are using the wrong software and you would be better to change to a computer with one of them installed.
* Is your abstract text less than 150 words – it will not allow you to paste larger submissions. The word count does NOT include your title, authoring or cited references. It is advisable to paste into Notepad first to ensure no formatting is carried over as it can affect the word count. 
* Have you got your abstract open and running on your own computer? – you need to be able to cut and paste it onto the web. Some browser settings will prevent you from using shortcuts (right click and control v), if you select ‘paste’ from the edit menu you can avoid this problem. 
* Have you got a table in your abstract? If you have, it may copy and paste straight into the submission. This is likely if you have used the Times New Roman font and it is not physically large (try and keep it less than 12 cm wide on an A4 sheet).

THE PROCESS

Firstly you will need to complete your personal details. Importantly on the first page you must let us know if you are not the actual person who will be going to the meeting to present the work. If this is the case, you need to know the presenting person's email address.
There is a preliminary page of questions, this is where you are asked about your presentation preference, the category your work falls into, and so on.
When you get to the final confirmation page, you will be invited to go on and register. If you do it at this stage, you will not have to enter your personal details again. 

WHEN YOU'VE FINISHED THE SUBMISSION

As long as you haven't incorrectly filled your own email address, you will get an immediate confirmation which includes a .pdf copy of your submission for your records. On the last screen of the lodgement page 

YES - YOU CAN MAKE CHANGES AFTER YOU HAVE SUBMITTED!!

Your confirmation email will have instructions on how to go back and edit your work or make small changes. This will remain open and possible until the program committee allocates your work to the program. 

ACCEPTANCE NOTIFICATION

Notification of programming decisions will come from the secretariat shortly after the expiry of deadlines and the working program will be posted to the web site. The notification will include specific presentation instructions but in the interim, those preparing posters should note the maximum size allowed is 100cm wide by 120cm deep. Velcro will be available to fix the poster to the boards. Computer data projection is the preferred presentation method for orals. 

WEB PUBLISHING

A couple of weeks before the meeting, the final program will be published to this web page along with hyperlinks to the abstracts.